The reality of Microsoft 365:  There is no comprehensive backup. 

All your Teams chats, Outlook emails and Files are at risk of being lost.

Did you know it is your responsibility to ensure you have the right back up arrangements in place to protect your M365 data? 

Is your Cloud Data  Protected?

Talk to us to get some free advice:

  • Why backing up the data generated and stored in your Microsoft 365 subscription needs to be protected

  • How data backups mitigate the impact of ransomware attacks, and

  • If you like – commence your free trial of the solution

Do you backup Outlook, Teams, and SharePoint?

Microsoft 365 has become an essential tool for many Australian organisations. The ability for teams to stay productive, communicate and serve stakeholders from wherever they are working has been transformative.

As the productivity tools within the Microsoft 365 subscription are used more and more extensively, significant stores of data are retained within the software:

  • Outlook emails

  • SharePoint sites

  • Teams chats and exchanged files

  • Outlook calendar entries

  • OneDrive folders and files

Many organisations assume that data is backed up and secured by Microsoft.

That’s not the case. 

Microsoft commits to manage the integrity of their software and services and provides some retention capability. However, as the Microsoft Shared Responsibility model makes clear, responsibility for backing up your files remains with you.

Essential Eight Mandates Data Backups 

The Essential Eight a series of 8 cyber security risk mitigation strategies. They have been developed by the Australian Cyber Security Centre to help government agencies develop and implement their cyber security strategies. 

Strategy number eight of the Essential Eight addresses strategies to ensure information can be accessed following a cyber security incident:

“Daily backups of important new/changed data, software and configuration settings, stored disconnected, retained for at least three months.”

The “Eight” are currently recommended for all non-corporate Commonwealth entities, but the Attorney-General’s Department is now recommending that the Eight be mandated.

The mandating of the Essential Eight across government means agencies now need to implement a solution to backup and protect the data generated and stored through their Microsoft 365 subscription.

What can happen if you don’t backup your data?

Mandated Essential Eight

The Essential Eight requires daily backups, stored offsite of all new/changed data.

Rouge employees can permanently delete

An employee with the right credentials could permanently delete user profiles and associated data, entire SharePoint sites and wholesale OneDrive storage.

Compliance obligations for data retention

Many organisations are subject to data retention regulations that Microsoft 365 has not been designed to accommodate.

Accidental deletion of files

Microsoft’s software will usually retain deleted data – for instance in the recycle bin – but this is time limited, and once the time limit expires the data is gone.

Retention consistency

Without a centralised backup of your Microsoft 365 data, it is very difficult to ensure all user data from all apps is consistently retained.

eDiscovery of specific files

The ability to discover specific chats, emails, or documents when required  – even for users who have left your organisation – is problematic without reliable and comprehensive data backups.

Where Should I Store my Backed-up Data? 

Once you are ready to implement a data backup strategy for Microsoft 365, the next question is where to store the data backups. The Essential Eight states that the data must be stored offsite, which is best practice.

AUCloud Is independently assessed to the PROTECTED level controls of the Australian Signal’s Directorate (ASD) Information Security Manual (ISM). Their Backup for Microsoft 365 solution ensures that your backed-up data is stored offsite in a Certified Strategic Data Centre.

Time to revisit your Cloud Data Protection Strategy?

Microsoft 365 has quickly become the key productivity tool for many organisations, but it doesn’t have the built-in backup and data protection capabilities that businesses need.

AUCloud’s experts can assist organisations that use Microsoft 365 to understand the risks and gaps in their data retention and protection. 

Access your free trial now

Complete this form and one of our solution experts will be in touch to start the process to keep your data safe, with our free Backup for Microsoft 365 trial offer


Free Trial Terms and Conditions

60 day free trial for M365 Backup as a Service. Must be commenced before 30th September 2021

  • Offer is exclusively available to new M365 Backup as a Service AUCloud & Veeam customers.

  • Offer is available for a pilot group of 50 users in AUCloud’s Official environment.

  • The Offer is for 60 days from the Account creation.

  • The Offer is available for the full 60-day period where all relevant documentation and service initiation arrangements are locked in before 30 September 2021.

  • A formal Purchase Order for M365 Back up as a Service’s effective 60 days from service initiation will ensure there is no disruption to your service.

  • Cancellation is available throughout this period. It is the responsibility of the Customer to make arrangements for removal of data during the off-boarding process